AV Rental Software Features
- Serialized inventory items with trackable meter usage
- Quick check-out and check-in using barcode scanners
- Fully integrated AV storefront and website inventory management
- Automated product grouping by category on quotes and orders
- Robust labor scheduling and crew management
- Real-time inventory availability check
- Generate rental contracts, invoices, and proposals in seconds
- Print or email contracts and get contracts e-signed quickly
- Request online payments, and get paid faster
- Sync inventory to your storefront website
- Schedule automated follow-up emails and book more orders
- Access Rentopian on-the-go from any device, and never miss a thing
- Manage inventory for multi-locations
One seamless flow instead of
countless back-and-forth emails
1 One-click Emails
Email the photo-rich quote or order to the rental client for their review. Automate the email to save even more time.
2 Seamless Communication
Client can confirm the quote or order details and move onto the next steps, or request changes on their booking.
3 Easy Online Signatures
Save time and improve your sales conversions. Clients can sign rental contracts electronically, even on-the-go.
4 Get Paid Faster
Get deposits or full order payments faster than ever. Clients can pay online from a computer, tablet, or phone.
Inventory and Order Management
- Track inventory in real-time using the Availability Calendar. Never count items in your warehouse, again!
- Generate barcode labels and use a scanner to speed up your packing, delivery, and order returns.
- Create a Purchase Order or Subrental to fulfill inventory shortages for a new or existing order.
- Receive alerts on low stock, maintenance, or underperforming inventory items.
- Sync your website with your real-time availability calendar and allow customers to submit quotes or book directly from your website.
- Receive detailed quotes from the website, with the option to provide availability information in real-time based on the client’s event dates.
- Auto-calculate product prices, labor fees, coupons, delivery fees, taxes, damage waiver fees, and more based on your internal system settings. Clients can view their exact totals before checking out or submitting a quote.
- Any changes made in your Rentopian account will reflect on your website, such as changing the product name, editing prices, adding coupons, etc.
Labor Scheduling and Crew Planner
- Seamlessly schedule crew members for setups, deliveries, pickups, and more.
- View the availability of crew members and select multiple members for projects.
- Send requests to crew members to understand their availability, hourly rates, and more. Receive notifications when a job is booked.
- Crew members can view their upcoming schedules, reply to your requests, and view all of the necessary details for the project.
- Conveniently invite outside workforce or freelancers to projects.
- Define a user role, assign specific permissions, and allow or deny access to team members.
- Dispatch drivers for deliveries and pickups with our integrated Google maps feature.
- Assign public or private tasks to team members or to yourself. Set deadlines and receive notifications when they’re checked off.
Client Relationship Management
- Access client order and payment history, and save payment information for future orders.
- Stay on top of client emails and orders with the help of our built-in CRM feature.
- Use Gmail integration and calendar sync to track all client interactions and meetings.