Lights, Camera, Action! Unleash Your Event’s Potential with AV Rental Software!

A powerful software that effortlessly manages A to Z of your audio-visual rental business. Click and watch how Rentopian manages all the audio-visual equipment in one place.

    Get Started Today

    Free and unlimited setup help and training for each member of your team to get up and running quickly.

    Save Time & Resources

    Help your team automate tedious tasks. Free up their time so they can focus on your clients.

    Industry Experienced Support

    Unparalleled support through phone, chat, and email by a team who understand your industry.

    Data Import & Transfer

    We import your inventory, clients, and more for an easy transition and uninterrupted operations.

    Benefits of Audio Visual Rental Software

    Rentopian can prove to be a game-changer for your businesses in the bounce house and party rental industry. Find out how.

    AV Equipment Management

    Efficiently track and manage audio-visual equipment in one place. Place orders in advance. and reserve equipment for booked events. Schedule AV equipment repairs and maintenance without affecting the bookings.

    Simplified Booking and Reservations

    Browse AV equipment, make reservations, and complete payments online. Everything, in a few clicks; elevates the user experience. Minimize the risk of booking conflicts. Keep your clients happy!

    Enhanced CRM

    The CRM features enable businesses to collect and organize customer data, track interactions, and automate communications. Strengthens customer relationships, encourages repeat business, and supports marketing efforts.

    Operational Efficiency

    AV rental software saves time and reduces human errors by automating various processes, such as contract generation, invoice creation, and payment processing. Focus on improving customer service and milking growth opportunities.

    Audio Visual Rental Software Features

    • Serialized inventory items with trackable meter usage
    • Quick check-out and check-in using barcode scanners
    • Fully integrated party rental storefront and website inventory management
    • Automated product grouping by category on quotes and orders
    • Robust labor scheduling and crew management
    • Real-time inventory availability check
    • Generate rental contracts, invoices, and proposals in seconds
    • Print or email contracts and get contracts e-signed quickly
    • Request online payments, and get paid faster
    • Sync inventory to your storefront website
    • Schedule automated follow-up emails and book more orders
    • Access Rentopian on-the-go from any device, and never miss a thing
    • Manage inventory for multiple locations

    Rent Out More

    Get more orders by harnessing the power of numerous tools provided by Rentopian. Allow online bookings and payments.

    Manage Easily

    Keep products, orders, clients, and accounting in one place. Easily find what you need from one centralized system.

    Track Performance

    Track sales performance and inventory utilization, and use detailed reports to make calculated decisions.

    Grow Your Business

    Save time and money by automating time-consuming processes, so you can focus on satisfying your customers.

    One seamless flow instead of
    countless back-and-forth emails

    • 1 One-click Emails
      One-click Emails

      Send for review

      Email the photo-rich quote or order to the rental client for their review. Automate the email to save even more time.

    • 2 Seamless Communication
      Seamless Communication

      Confirm or request adjustments

      Client can confirm the quote or order details and move onto the next steps, or request changes on their booking.

    • 3 Easy Online Signatures
      Easy Online Signatures

      E-sign rental agreement

      Save time and improve your sales conversions. Clients can sign rental contracts electronically, even on-the-go.

    • 4 Get Paid Faster
      Get Paid Faster

      Submit an online payment

      Get deposits or full order payments faster than ever. Clients can pay online from a computer, tablet, or phone.

    Real-time Inventory tracking

    Inventory and Order Management

    • Track inventory in real-time using the Availability Calendar. Never count items in your warehouse, again!
    • Generate barcode labels and use a scanner to speed up your packing, delivery, and order returns.
    • Create a Purchase Order or Subrental to fulfill inventory shortages for a new or existing order.
    • Receive alerts on low stock, maintenance, or underperforming inventory items.
    audio-visual-rental-online-store

    Online Store

    • Sync your website with your real-time availability calendar and allow customers to submit quotes or book directly from your website.
    • Receive detailed quotes from the website, with the option to provide availability information in real-time based on the client’s event dates.
    • Auto-calculate product prices, labor fees, coupons, delivery fees, taxes, damage waiver fees, and more based on your internal system settings. Clients can view their exact totals before checking out or submitting a quote.
    • Any changes made in your Rentopian account will reflect on your website, such as changing the product name, editing prices, adding coupons, etc.
    See Demo Website
    Crew planner av rental software

    Labor Scheduling & Crew Planner

    • Seamlessly schedule crew members for setups, deliveries, pickups, and more.
    • View the availability of crew members and select multiple members for projects.
    • Send requests to crew members to understand their availability, hourly rates, and more. Receive notifications when a job is booked.
    • Crew members can view their upcoming schedules, reply to your requests, and view all of the necessary details for the project.
    • Conveniently invite outside workforce or freelancers to projects.
    Rental Event Logistics

    Team Management

    • Define a user role, assign specific permissions, and allow or deny access to team members.
    • Dispatch drivers for deliveries and pickups with our integrated Google maps feature.
    • Assign public or private tasks to team members or to yourself. Set deadlines and receive notifications when they’re checked off.
    Event Rental Software CRM

    Client Relationship Management

    • Access client order and payment history, and save payment information for future orders.
    • Stay on top of client emails and orders with the help of our built-in CRM feature.
    • Use Gmail integration and calendar sync to track all client interactions and meetings.

    Harness the Power of Audio Visual Equipment Rental Software

    Rentopian is an up-to-date and innovative software for AV rental businesses — whatever their size. Our team of developers keeps on updating the AV management software, with features that support evolving needs of the industry.

    For AV Rental Companies

    Rentopian provides effective and efficient AV equipment inventory management solutions. Say No to manual inventory management. Reduce human errors. Smarten up and perish the competition.

    For Event Production Companies

    The event production rental software provides real-time inventory availability checks, ensuring you have the equipment you need when you need it.

    For Video Rental stores and filmmakers,

    The online video rental software enables customers to browse, select, rent, and stream or download videos, almost hassle-free. Expand your operations beyond physical stores. Go digital!

    For Film and Television Production Studios

    The camera equipment rental software ensures the right gear is assigned to the right projects, streamlining film and TV production workflows.

    For live Events and Performances

    With the lighting rental software, your customers can browse and reserve lighting fixtures and accessories with ease. Focus on delivering exceptional entertainment to your audience.

    Instant and Live Support

    Instant and Live Support

    • Email
    • Phone
    • Live chat
    • We’re here to help you every step of the way.
    • No setup costs, training or support fees, and no limitations on the number of times you can request personalized demonstrations or team trainings.

    Integrations

    We leverage the power of the tools you already use and provide a more intuitive and efficient way of working.

    Proud member of

    Frequently Asked Questions

    How audio visual rental software help AV companies?

    Rentopian allows AV businesses to automate various mundane processes and streamline communication, which saves their time and money. With Rentopian, you can expect various benefits, including:

    Equipment tracking
    Flexible pricing
    Resource planning & management
    Crew planning and communication
    Labor scheduling

    How does Rentopian help in managing the crew?

    Rentopian makes crew management a breeze, especially if your AV rental company works with freelancers. The visual calendar gives you a complete insight into the crew’s availability for upcoming events or projects.

    What are the key functions of AV management software?

    Rentopian serves as a virtual assistant to any AV rental business. The functions include

    Equipment Inventory Management
    Reservation and Scheduling AV resources
    AV equipment Maintenance and Support
    Managing user accounts and permissions
    Integration with AV Systems
    Reporting and Analytics
    AV equipment Tracking
    Automated Tasks
    AV-related documentation storage
    User Support and Training

    Can you customize it for my AV business?

    Yes, absolutely. The Rentopian team will collaborate to tailor the software to the needs and requirements of your AV rental business. Book a demo and get started.

    Can Rentopian alone cover the AV rental business needs?

    Yes, absolutely. Rentopain is a powerful software that covers all the aspects of AV rental businesses.

    Inventory
    Payments
    Quotes and orders
    Accounting and financial management
    Labor scheduling and management
    Client management
    Dedicated reporting
    Contracts
    API integrations
    WordPress plugins
    Tasks
    Venues
    Templates

    Learn More

    The Rentopian support team is happy to schedule demos and presentations 

    Contact us today

    How does audio visual inventory management software improve my rental business?

    Audio visual inventory management software helps improve your rental business by providing efficient inventory tracking, reducing overbooking, optimizing resource allocation, and ensuring timely maintenance. This leads to better customer satisfaction and streamlined operations.

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