Event Rental Software that attracts more bookings.

Watch the video to learn how Rentopian will help save time and grow your event rental business.

    Get Started Today

    Free and unlimited setup help and training for each member of your team to get up and running quickly.

    Save Time & Resources

    Help your team automate tedious tasks. Free up their time so they can focus on your clients.

    Industry Experienced Support

    Unparalleled support through phone, chat, and email by a team who understand your industry.

    Data Import & Transfer

    We import your inventory, clients, and more for an easy transition and uninterrupted operations.

    Benefits of Party & Event Rental Software

    Rentopian cuts through the market flooded with countless rental software solutions. Try the complete party and event rental software solution.

    Manage Events Inventory

    Track current inventory levels, availability, condition, and booking schedules. Prevent overbooking or running out of crucial party supplies, equipment, and decorations.

    Seamless Bookings

    Clients can browse real-time inventory, and make bookings based on their event schedules. Save valuable business time in pursuing prospective leads for event and party rentals.

    Precise Billing & Invoices

    Integrate multiple billing and payment processing methods using, allowing clients to pay online securely. Generate and send invoices in a few clicks. Reduce payment disputes.

    Secure Future Growth

    The data-driven reporting enables party and event rental businesses to optimize their daily operations and enhance profitability. Be prepared to make big leaps in the future.

    Party & Event Rental Management Software Features

    • Real-time inventory availability check
    • Generate rental contracts, invoices, and proposals in seconds
    • Print or email contracts and get contracts e-signed quickly
    • Request online payments, and get paid faster
    • Sync inventory to your storefront website
    • Schedule automated follow-up emails and book more orders
    • Access Rentopian on-the-go from any device, and never miss a thing
    • Manage inventory for multi-locations

    Rent Out More

    Get more orders by harnessing the power of numerous tools provided by Rentopian. Allow online bookings and payments.

    Manage Easily

    Keep products, orders, clients, and accounting in one place. Easily find what you need from one centralized system.

    Track Performance

    Track sales performance and inventory utilization, and use detailed reports to make calculated decisions.

    Grow Your Business

    Save time and money by automating time-consuming processes, so you can focus on satisfying your customers.

    Empowering event rental companies
    of all types and sizes around the world

    • Party and event
    • Linen
    • Tents
    • Design and production
    • Home staging
    • Inflatables
    • Pipe and drape
    • Floral
    • DJ
    • Planners
    • Venues
    • Photo booths
    • Photography
    • AV and lighting
    ... and more
    We provide the tools and features that help you track

    One seamless flow instead of
    countless back-and-forth emails

    • 1 One-click Emails
      One-click Emails

      Send for review

      Email the photo-rich quote or order to the rental client for their review. Automate the email to save even more time.

    • 2 Seamless Communication
      Seamless Communication

      Confirm or request adjustments

      Client can confirm the quote or order details and move onto the next steps, or request changes on their booking.

    • 3 Easy Online Signatures
      Easy Online Signatures

      E-sign rental agreement

      Save time and improve your sales conversions. Clients can sign rental contracts electronically, even on-the-go.

    • 4 Get Paid Faster
      Get Paid Faster

      Submit an online payment

      Get deposits or full order payments faster than ever. Clients can pay online from a computer, tablet, or phone.

    Real-time Inventory tracking

    Inventory and Order Management

    • Track inventory in real-time using the Availability Calendar. Never count items in your warehouse, again!
    • Generate barcode labels and use a scanner to speed up your packing, delivery, and order returns.
    • Create a Purchase Order or Subrental to fulfill inventory shortages for a new or existing order.
    • Receive alerts on low stock, maintenance, or underperforming inventory items.
    Website Rental Inventory Integration

    Online Store

    • Sync your website with your real-time availability calendar and allow customers to submit quotes or book directly from your website.
    • Receive detailed quotes from the website, with the option to provide availability information in real-time based on the client’s event dates.
    • Auto-calculate product prices, labor fees, coupons, delivery fees, taxes, damage waiver fees, and more based on your internal system settings. Clients can view their exact totals before checking out or submitting a quote.
    • Any changes made in your Rentopian account will reflect on your website, such as changing the product name, editing prices, adding coupons, etc.
    See Demo Website
    Rental Event Logistics

    Team Management

    • Define a user role, assign specific permissions, and allow or deny access to team members.
    • Dispatch drivers for deliveries and pickups with our integrated Google maps feature.
    • Assign public or private tasks to team members or to yourself. Set deadlines and receive notifications when they’re checked off.
    Event Rental Software CRM

    Client Relationship Management

    • Access client order and payment history, and save payment information for future orders.
    • Stay on top of client emails and orders with the help of our built-in CRM feature.
    • Use Gmail integration and calendar sync to track all client interactions and meetings.

    Never Fail To Impress: The Cutting-Edge Party Rental Software for Small Business

    A superior customer experience can lead to repeat bookings and client referrals. Wow your clients and attract new ones by introducing Rentopian. A user-friendly but powerful event and party rental software for small businesses to build a satisfied clientele network.

    Data-Driven Insights

    Analyze booking trends and customer behavior to optimize business operations, pricing and other offerings.

    Time and Cost Savings

    Save time in performing manual tasks, minimize human errors, and encourage your team to work to achieve strategic goals.

    Scalability

    Rentopian is a customizable software for party rentals, enabling you to grow your inventory and customer base. Capitalize on new growth opportunities.

    Competitive Advantage

    The event rental software enables you to quickly respond to evolving market demands and industry trends. Survive the competition against all odds.

    Ramp up your small party rental business to the next level. Invest in Rentopian today and experience the lasting benefits firsthand for years to come. Unlock efficiency, boost revenue, and elevate your customer experience—all with a single solution.

    Instant and Live Support

    Instant And Live Industry Experienced Support

    • Email
    • Phone
    • Live chat
    • We’re here to help you every step of the way.
    • No setup costs, training or support fees, and no limitations on the number of times you can request personalized demonstrations or team trainings.

    Integrations

    We leverage the power of the tools you already use and provide a more intuitive and efficient way of working.

    Proud member of

    Frequently Asked Questions

    How secure is the data stored in your event rental software?

    Maintaining 100% data security is a crucial concern for us. We respect your data privacy and do not share or misuse your data. Some of the measures we undertake include:

    Strong encryption, such as SSL/TLS for data in transit and AES encryption for data at rest.
    Only authorized personnel can view or modify the data.
    Implement multi-factor authentication (MFA) methods such as code sent to mobile phones, and answer a secret question.
    Complies with industry standards and regulations such as GDPR, HIPAA, or PCI DSS.

    Can your software handle different types of rental items?

    Yes, the party equipment rental software can handle a wide range of rental items, including tents, equipment, decorations, and more. Rentopian can accommodate diverse inventories with various types of items.

    Is there an option for customers to make online payments and sign contracts electronically?

    Yes, we understand the importance of expediting the rental process for both you and your clients. With Rentopian, your clients can make secure online payments and digitally sign the contracts by connecting your DocuSign or DigiSigner account.

    Can I integrate the camera rental software with my website for online reservations?

    Yes, Rentopian can seamlessly integrate with your website. This integration enables customers to browse the camera rental catalogue, check item availability for specific dates, and make bookings online.

    What are your pricing models?

    For Rentopian, you have to pay a regular subscription fee, which can be monthly, quarterly, or annually, based on your preference. The subscription fee typically covers access to the software, updates, and technical support.

    Please call us at 1-855-933-3355 for more information.

    What features does your tent rental software offer?

    Our tent rental software offers features such as real-time inventory tracking, automated booking and scheduling, customizable pricing, and seamless integration with other rental management tools to help streamline your tent rental operations.

    How can event inventory management software benefit my rental business?

    Event inventory management software helps you keep track of your inventory in real-time, reduces overbooking, and optimizes resource allocation. This ensures you can meet client demands efficiently and improve overall business operations.

    What makes your event management rental software unique?

    Our event management rental software is designed to handle all aspects of event rentals, from booking and scheduling to inventory management and billing. It integrates seamlessly with other tools and offers a user-friendly interface for both staff and clients.

    How does your party rental inventory software help manage equipment?

    Our party rental inventory software provides real-time tracking of all party rental items, automated alerts for maintenance and availability, and detailed reporting. This ensures that you have full control over your inventory and can meet customer needs efficiently.

    Is your party rental business software suitable for small businesses?

    Yes, our party rental business software is scalable and perfect for small businesses. It offers all the essential features needed to manage bookings, track inventory, handle billing, and provide excellent customer service.

    Can I use your event tent software rental for large events?

    Absolutely. Our event tent software rental is designed to handle events of all sizes. It offers robust features for managing large inventories, complex scheduling, and multiple bookings, making it ideal for large-scale events.

    What are the advantages of using web based equipment rental software?

    Web based equipment rental software allows you to access your rental management system from anywhere with an internet connection. This flexibility ensures you can manage your business on the go and provide real-time updates to your team and clients.

    How does rental equipment management software improve efficiency?

    Rental equipment management software streamlines the entire rental process, from booking and inventory tracking to billing and reporting. This reduces manual errors, saves time, and ensures a more efficient and organized rental operation.

    What does your inventory rental software include?

    Our inventory rental software includes features such as real-time tracking of all rental items, automated alerts for maintenance and availability, customizable reporting, and integration with other business management tools to provide a comprehensive solution for managing your inventory.

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